A good task management app will answer a question that we ponder every single day (and some of us every single hour!) – Other positive characteristics of good To-Do software include cross-platform support (Mac, iPhone, PC, Web, etc.), syncing between multiple devices, and simple-clean-clever.
Todoist is one of my favorite to-do apps on iOS and the Mac version is just as awesome. I recently discovered that it works with IFTTT for hundreds of different task-managing options, which frankly makes it the best to-do app for my needs. You can connect it to Google Calendar, weather, and more. My personal favorite, you can connect it to Trello to give you notifications to let you know when you've been assigned a new article (Thanks to Joe Keller for discovering this recipe!). To-do is will help you keep track of any task, but is also great for people that need a little automated help remember what to do next.
Free - Wunderlist. Wunderlist is a fantastic to-do list maker for quickly creating a list of tasks that you need to get done by a specific date and time. I like to use it for its notification features. I'll schedule a list of tasks that I want to get done on a certain day and set a notification to remind me to get it done.
You can also set up recurring tasks. So, if you always take out the trash on Tuesday nights, Wunderlist can remind you every Tuesday evening.
It has just the right amount of additional features to not bog you down with extra list-writing work. You can create sub-tasks and customized main lists to keep your tasks separate from each other. If you're looking for a simple list maker that gives you some extra customizable features so you can take your to-do lists even further, try Wunderlist. Free - Things. The joy of Things for Mac is how easy it is to use.
If you just came up with a great plan for building that recording studio and want to quickly jot down your ideas, Things makes it work for you. You can then go through and organize your plan with deeper organizational features and date scheduling. It integrates with Reminders, which can be invaluable when you've thought of a task on the spot and need to use Siri to help you remember it. If you like to use Reminders on occasion (especially with Siri), but want something a little more robust to help you take care of things, try Things.
$49.99 - OmniFocus 2. OmniFocus is bursting at the seams with features. It has dozens of organizational options and lets you create project lists with sub-categories.
You can add due dates, flag important items on a list, and view tasks like an email inbox. It definitely scratches my itch for list-making and organizing. It is, however, a bit much for anyone just looking to quickly jot down a to-do list. OmniFocus 2 is definitely worth the price if you need a task manager that can cover every aspect of your working life.
If you need a powerful GTD (getting things done) style organizer, OmniFocus 2 is the best one available on the Mac. $39.99 - Reminders.
Don't sell Apple's built-in to-do list short. Lately, I've discovered that Reminders is a great go-to list maker for when I need to quickly jot stuff down that I can then access on my iPhone or iPad. I love that it is integrated with Siri, too. So I can tell Siri to 'remind me to get bread when I go to the store,' and it will set up a geolocation reminder and ping me when I get to the store. It's just simple and it just works.
If you aren't much of a list-maker, but do like having the option to create a list when you need it, Reminders might be the perfect solution for you. Your favorites? Do you have a go-to Mac app that scratches your list-making itch? Why is it your favorite? This post may contain affiliate links.
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The best to-do list app will always be whatever works for you. One reason for the enduring popularity of pen-and-paper-based methods is that they can map perfectly to your individual needs. Bullet journals, which have surged in popularity in recent years, encourage you to pepper them with your own idiosyncrasies: widgets to track various goals, say, or lists of books to read, nestled alongside your daily chores. You impose your own point of view on a paper to-do list, for better and for worse. Software, on the other hand, imposes its viewpoint on you. It asks you to bend your way of working to the only one it knows, in ways that can be suffocating.
So, for you to trust your personal productivity with software, it has to go far beyond what pen and paper can do. Properly used, it should feel like a superpower in your pocket. You should get more things done, more easily than you would without it. Otherwise, what’s the point? Many to-do list apps are free — or built into your phone — and there’s no harm in trying out a handful. Given the large overlap in features between these apps, you’re likely to make your decision in large part on how you feel about their designs. But I encourage you to resist the trap I have fallen into consistently now for a decade: assuming that what I need at any given moment is a new to-do app, rather than the willpower necessary to get things done.
Once you’re ready to be more productive in earnest, one app stands above the rest. Todoist for Android on a Galaxy S8 Plus. Photo by Dan Seifert / The Verge The best to-do list app right now: Todoist Todoist, which is available on virtually any platform you can think of, is clean, fast, and easy to use. Its natural language processing makes entering new tasks lightning-fast.
Power users will appreciate advanced features including custom labels and filters, location-based reminders, and templates for recurring projects. You can also use it to collaborate with co-workers. But even if your needs are less robust, you’ll likely still appreciate Todoist for its straightforward approach to getting things done. Todoist was the runner-up the last time we surveyed to-do apps, in September 2014. In the time since, the app on and iOS has received a simple but attractive. It organizes your tasks into three useful tabs: Inbox, for stuff you haven’t yet processed; Today, for things due today; and Next 7 Days, for the week ahead.
Most weeks, that’s all I need to stay on top of my tasks. I’ll tap out something like “finish review for Dan Tuesday,” and Todoist will put a task labeled “finish review for Dan” and remind me about it before my deadline. It takes all of one second, and the reminders are way more effective for me than relying on pen and paper. Todoist makes it easy to go as simple or as complex as you want But to-do apps can also be places to dream big, too. That’s why I appreciate Todoist’s simple but effective project view, for organizing anything that involves multiple tasks. When I’m planning something more complicated, I’ll pull up Todoist’s app for Mac — there’s one for Windows, too — and think through my project on the larger screen.
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It’s also a good place to add comments or file attachments to individual tasks, or to set custom reminders for each step. Other features added in the past few years should have wide appeal. If you have an Echo device in your home, you can now add tasks with your voice via. Or you can add tasks from. This year, Todoist also introduced a powerful integration with Google Calendar, allowing you to sync tasks to your calendar and back in real time. And if you get overwhelmed, a feature named Smart Schedule will offer to find time on your calendar for you to complete overdue tasks.
Todoist’s basic plan is free, and it gets you access to apps for every major platform, where you can add up to 80 active projects. A $29 annual fee gets you: up to 200 active projects, task comments, reminders, and project templates, to name a few. But you may find that the free tier is good enough.
Todoist won’t actually do any of your tasks for you. But in my experience, it will make it easier to get started — and follow through on the most important stuff on the list.